HR Admin Coordinator

We have an immediate opening for our EMEA (Europe Middle East & Africa) Headquarters in Bussigny, Switzerland for a:

HR Admin Coordinator

Look around your home, and you'll find us everywhere:

In your kitchen, living room, bedroom, bathroom, garage and outdoors. We are already making your everyday lives better. How are we achieving this? We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. And whether you are just starting your career or in need of a new challenge, we recognize, develop, and empower talent!

Helen of Troy (NASDAQ: HELE) is a global designer, developer, and worldwide marketer of well recognized and widely trusted brands including OXO®, Hydro Flask®, Osprey®, Braun®, PUR®, Vicks®, Honeywell®, Hot Tools®, Drybar®, Curlsmith®, and Revlon®.

Together, we build innovative and useful products that elevate people's lives everywhere every day!

About the role

The HR Admin Coordinator will work closely with the HR team EMEA to manage HR administration, payroll, and data management for EMEA legal entities (Kaz/HoT/Osprey). The role will also support HR cycle activities, respond to HR operations queries, and assist with reporting needs.

Over time, the HR Admin Coordinator will become the Workday and internal systems SuperUser for the HR Team EMEA. Additionally, the role will contribute to HR initiatives, support special projects, and act as a backup for the HR team and Facilities when required.

This position requires a strong affinity for systems, a sharp eye for numbers, and a focus on accuracy and efficiency to ensure smooth operations and compliance across the region.

What you’ll do in the role

HR Administration & Employee Relations

• Coordinate and manage all HR administrative tasks related to the employee lifecycle, including: onboarding (offer letters, employment contracts, work permits, social security registration, pension plans, health insurance, etc.)
• Employment changes (sickness, maternity, promotions, work rate changes, personal file updates, family allowances, long-term service awards, etc.)
• Offboarding (resignation letters, departure forms, holiday calculations, work certificates, unemployment office coordination, etc.)
• Prepare and validate payroll for all employees in collaboration with local payroll agents across multiple EMEA countries (CH, UK, AUS, BEL, FR, GER, ME, NDL, POL, SWE).
• Administer LTIP, ESPP, stock option plans, and bonus plans while ensuring accurate verification and payment of social charges in cooperation with local HR support.
• Act as the primary point of contact for employees regarding HR administration-related queries and liaise with external providers and authorities.
• Manage HR communications, including issuing the monthly newsletter and coordinating updates on joiners, leavers, and internal changes.
• Oversee HR reporting activities
• Maintenance of EMEA records for ISO audits
• Preparation of documentation for internal audits
• Process HR-related invoices and purchase orders.
• Support the HR Manager with ad-hoc reports and statistical data analysis

Workday Administration

• Ensure accurate and up-to-date employee records in Workday (new hires, job changes, sickness, maternity, terminations, etc.).
• Identify and support system enhancements to improve efficiency and data accuracy.
• Assist the HR team with Workday reporting and related projects.

Time Tracking & Leave Management

• Monitor and proactively manage time tracking, holiday, and absence records.
• Ensure associates and managers are informed and trained on any changes in policies, processes, or local regulations.

HR Projects & Support

• Participate in various HR initiatives aimed at process improvement and operational efficiency.
• Provide backup support for facilities and HR team functions as needed.

What will help you do the job well

🗝 Essential:

• Certificate d’Assistante en Gestion du Personnel
• 1-3 years of HR administration experience, preferably in an international environment
• Strong MS Office skills
• Fluent in English and French (spoken and written), another European language is a plus.
• Strong numerical skills
• Excitement about joining a midsize yet growing company with fast-growing brands!

👌 Nice to have:

• Experience with Workday or similar HR systems is an advantage

About you

Our ideal candidate is a self-starter, driven and passionate individual with exceptional communication skills. You have the flexibility to work in a small yet fast-growing organization, possess strong analytical and detail-oriented thinking, can work with a good level of autonomy and foster relationships with cross functional teams.

About us

Many of our products rank as #1 brand in their category- we are proud to be market leaders. Behind all these achievements stand exceptionally talented and passionate associates. We are a dynamic mid-size multinational company that offers challenges and opportunities equal to your talents and abilities. Our 15+ locations elicit unique team cultures; our powerful brands are marketed in approximately 75 countries.

If you want to join us on this journey you can find out more on www.helenoftroy.com/emea. You can also find us on our career website https://careers.helenoftroy.com/home or on LinkedIn, Glassdoor, Facebook, Instagram and Twitter.

What do we offer?

• 💸 Competitive compensation package depending on experience and skills
• 🩺 Collective Health Insurance or Gym Allowance
• 🚂 Mobility allowance
• 💻 Flexible work policy with regards to working hours and work from home
• ☀ Increased flexi-days package after 1 year of service
• 👌 Swibeco
• 💼 Modern office with collaborative workspaces
• 👂 Employee assistance counselling line
• 🎁 Employee discounts on all our EMEA products
• 💪 Lunch and Learns, a super motivated Learning & Development team delivering hard and soft skills training to challenge yourself and full access to a learning platform, where you can choose over thousands of courses to satisfy your hunger for knowledge LEARNING PLATFORM (and in the future Harvard Certificates)
• 🏝 Company closure between Christmas and New Year’s
• 📈 Employee Stock Purchase Plan
• 👌 The chance to work in an international, diverse, and inclusive environment!

Sound like a perfect fit?

If you’re seeking an exciting professional position in a dynamic international environment and be empowered to inspire fresh ideas, then Helen of Troy wants to get to know you!

Next Steps: We will ask you to complete a quick survey as we would love to get to know you by learning more about your experience and skills. If your application is selected, we will reach out to you ASAP for a first informal introductory call.

#LI-Hybrid

Founded in 1968, Helen of Troy is a prominent player in the global consumer products industry, offering diverse career opportunities across North America, South America, Europe, and Asia. We boast a collection of renowned brands such as OXO, Hydro Flask, Osprey, Honeywell, PUR, Braun, Vicks, Hot Tools, Drybar, Curlsmith, and Revlon – many of which rank #1, #2, or #3 in their respective categories, making the Helen of Troy name synonymous with excellence and ingenuity.

At Helen of Troy, our strategy involves acquiring brands that we can integrate and enhance, amplifying their unique attributes to drive growth and profitability. Embracing a culture of collaboration internally and externally, we are committed to providing innovative solutions tailored to consumers, operational excellence, global scalability, and exceptional shared services to support our brand portfolio. This dedication to fostering development and success sets Helen of Troy apart as a pioneer in the industry, propelling our brands to unparalleled heights of success and recognition worldwide.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of personnel so classified. Management retains the right to add or to change duties of the position at any time.