Executive Assistant

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

·       Runner First  

We act in the best interest of the runner

·       Word is Bond 

We do what we say we’ll do

·       Champion Heart  

We give our all in everything we do  

·       There is no “I” in Run

We stay generous with our humanity

·       Keep Moving

We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.   

Your Job:

The Executive Assistant will provide day-to-day support to senior leadership. You will be responsible for executive scheduling, booking, and organizing travel and team-related off-sites, assisting with communications, managing meeting logistics, and notes on a regular basis. Cross departmental team assistance will be a key component of your role as you work with various teams throughout the organization, so keen attention to detail is a must. 

• Proactively manage the calendars of executive leadership, including scheduling meetings, arranging travel, and choreographing commitments (include expense reports)
• Partner with senior leadership to project manage and support strategic initiatives that deliver measurable results across the business
• Coordinate and arrange meetings, including room reservations, ordering food, and managing the set up and clean up, responsibilities include taking meeting minutes, setting up AV equipment, and executing MS Teams
• Generate ideas to find ways to make processes more efficient, tracking expenses more user friendly, and improve day to day activity
• Champions and provides input into the strategy that originates from the offices of senior leadership
• Engage internal/external contacts with initiative and poise; develop and maintain strong working relationships with all
• Assist in the overall planning and execution for the successful delivery of Brooks Executive offsites and team offsites
• Coordinate travel arrangements, on-site event support, as well as administrative functions around attendee communication, agenda planning and document preparation for the event
• Partner with executive(s) to drive business and culture initiatives across each team and help build team integration and collaboration
• Perform routine clerical and administrative functions such as preparing correspondence, documents, and data entry
• Support activities/team including travel visa processing and managing credit card expenses
• Manage confidential information with discretion, sound judgment and integrity
• Support and assist with all other daily activities not mentioned above 

• Bachelor’s degree in a related field preferred
• 3+ years of executive level support experience including travel, scheduling, expense management and general office support
• Strong interpersonal and communication skills with the ability to build trust and respect within the organization
• Proven ability to interact with all levels of employees including corporate executives, customers, partners, and vendors
• Demonstrated ability to handle complex customer and employee issues and requests associated with supporting senior leadership roles
• Exceptional communication skills including written and verbal
• Excellent organizational, time management and prioritization skills in a fast-paced environment to successfully manage multiple tasks simultaneously
• Ability to manage projects to include planning through execution with minimal direction
• Must be extremely detail-oriented and able to meet daily, weekly, and monthly deadlines
• Ability to work well independently and with a high degree of initiative to improve processes
• Intermediate to advanced level skills in PowerPoint, Visio, Word, Excel, and Outlook
• General systems aptitude and the ability to do reporting highly preferred
• Proven ability to handle confidential information professionally and discreetly

Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $73,515 - $110,272 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.  

Other:

Brooks is proud to offer a robust benefits package to our employees and their families!  

Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.  

Paid Time Off- Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.

Bonus- in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.   

Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.

Location- You will spend 3 per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.