Trip Coordinator

OUR CULTURE: 
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of
strengthening communities with purpose and intentionality every day. We are welcoming: we are
open to all. We are a place where you can belong and become. We are genuine: we value you and
embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst
in the world. We are nurturing: we support you in your journey to develop your full potential. We are
determined: above all else, we are on a relentless quest to make our community stronger beginning
with you.
 

OUR SUMMER SCHEDULE:
Our summer begins with 11 days of staff training starting June 17-27, 2025. Camp sessions run from
June 29, 2025 through August 9, 2025. Opportunities are available for those staff members interested
in working at camp from mid-June through the end of August and beyond.

 

POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through
youth development, healthy living and social responsibility. The Trip Coordinator is responsible for all groups
leaving camp, ensuring all groups complete the YMCA risk management documentation and have adequate
supplies and safe functional equipment. The Trip Coordinator may assist camp by coordinating, organizing, and
leading camp activities, or by providing administrative office support as needed. The Trip Coordinator will also
assist the cabin leader in managing the health, welfare, and development of a group of 6 to 10 campers
on a 24-hour basis under the direction of the Camp Director and Assistant Camp Director.
 

ESSENTIAL FUNCTIONS:
1. Schedule and coordinate all camper groups leaving camp property for the day or overnight, including
transportation, risk management, equipment and food needs.
2. Maintain all required documentation for campers leaving camp property during the session, including leaders’
and campers’ names, planned route and alternative routes, scheduled drop-off and pick-up locations, check-
in times and locations, and emergency and risk management plans.
3. Only allow those groups to leave camp, that are adequately prepared for the weather, terrain, or other natural
conditions, and that have completed all required risk management documentation and emergency plans.
4. Assume responsibility for the health/welfare of participants entrusted to him/her.
5. Regularly inspect, maintain, and clean camping equipment as needed to ensure safe, functional, and clean
equipment.
6. Facilitate a fun group living experience in an outdoor environment for campers, helping each camper meet
the goals established by the camp for camper development.
7. Provide camper supervision within established policies, procedures, and risk management guidelines.
8. Monitor camper eating habits, health, and hygiene, notifying the director staff immediately of any concerns.
9. Maintain camper discipline within established policy and provide positive behavior management to promote
developmental asset building.
10. Maintain clean, attractive, safe, functional facilities and food service equipment that meet or exceed
American Camping Association standards, Washington Health Codes and YMCA standards.
11. Review, practice, follow and make recommendations to improve safety procedures and practices at
Wenatchee Valley YMCA Lake Wenatchee Resident Camp.
12. Responds to emergency situations.
 

OTHER POSITION FUNCTIONS:
1. Act as a positive role model and mentor for campers and other staff, demonstrating the values of caring,
honesty, respect, and responsibility in the performance of job duties.
2. Lead and assist in program areas and special activities as scheduled.
3. Prepare for and actively participate in staff training and staff meetings.
4. Assists in security of camp participants, property and facilities.
5. Documents all accidents/incidents per established YMCA policies and procedures and as required by law.
6. Perform other duties as may be assigned.