Stanley | tms logo

Sample Coordinator, Stanley 1913

Stanley | tms
Seattle Washington United States

Sample Coordinator, Stanley 1913


Seattle, WA


About Us

Just look up #stanleytumbler on TikTok and you’ll know what we’re about! Stanley is defined by Creation, Building and Invention. We are a team of colorful creators who are consumer obsessed and reinventing a beloved 110-year-old heritage brand for the modern world. We are redefining drinkware through the lens of color, innovation, cultural creativity, and limitless possibilities. From Seattle to Sao Paulo, Stanley is a lifestyle brand looking to infuse more life and style into our next 100 years and beyond. Driven by purpose, passion, and performance. We are sophisticated, socially savvy, unabashedly stylish, and wildly imaginative. If you are too, we’d love to talk!

About the Role

The Sample Coordinator plays an important role in our creative and go-to-market processes. You will help bring our brand to life by owning the ordering and delivery of new and existing product samples used in creative production and consumer and trade marketing. Our ideal candidate will have strong communication skills, demonstrate great attention to detail, and be able to flourish in a fast-paced environment. This is an in-office role so you must be in the Seattle area to be considered.

Key Responsibilities

  • Own the sample ordering process for marketing, creative, and associated vendors.
  • Forecast sample needs for all product launches and seasonal promotions.
  • Communicate with Supply Chain and Logistics teams regarding warehoused inventory availability.
  • Work closely with domestic and international product warehouses to coordinate and track product orders.
  • Manage and track many, concurrent open sample orders with great attention to detail.
  • Manage organization and inventory of our physical sample libraries for the marketing and creative teams.
  • Facilitate product shipping from our office to influencers, events, and agency partners.
  • Understand sample fidelity to ensure appropriate usage of product at various stages of production.
  • Partner with appropriate teams to ensure that all samples are accounted for prior to photoshoots, events, etc.
  • Manage sample workflow for pre- and post-photography and video production.
  • Facilitate unboxing, packing, and shipping samples before and after photoshoots, events, etc.


About You

  • Strong organizational, time management, and problem-solving skills with the ability to prioritize, multi-task and meet deadlines.
  • Superior attention to detail.
  • Self-motivated, able to take initiative and work independently; equally able to work as a member of a team.
  • A desire to proactively improve internal processes and increase efficiency.
  • Critical thinker with a proactive mindset.
  • Exhibits hustle and quick responsiveness to meet dynamic deadlines.
  • Excellent communication skills, both written and verbal.
  • Demonstrate a positive, can-do attitude.
  • Able to lift boxes and items 50+ pounds.
  • Fun attitude and sense of humor.
  • Must love bears.


Education and Experience

  • Bachelor's degree or equivalent experience in marketing, design, or a related field.
  • 2+ years of experience supporting a complex team or process with overlapping priorities and deadlines.
  • Able to lift and move up to 50 pounds.
  • Previous experience working in marketing, creative, or product development is a plus.
  • Proficient with Microsoft Outlook, Word, Excel, and PowerPoint. Smartsheet experience is a plus.


Salary Range

$60,000 - $72,000 annually.


Stanley is committed to a diverse and inclusive work environment. Stanley is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request accommodation, please contact [email protected]


The base pay range for this position is for a successful candidate within the state listed. The successful candidate’s actual pay will be based on multiple factors, such as work location, job-related knowledge, skills, qualifications, and experience. Stanley is a total rewards company, which includes rewards beyond base salary. At Stanley, full-time employees are eligible for an annual bonus, based on company and individual results. In addition, we offer a variety of employee benefits, personalized time off, 14 paid holidays, dental, vision, 401(k), and much more. 


About HAVI  

HAVI is a global, privately owned company that connects people with ideas, data with insights, supply with demand, restaurants with deliveries and ultimately, people with the products they love. Whether we are sourcing, storing, or delivering products, we bring unmatched category expertise and unrivaled operational excellence, combined with powerful digital analytics and insights. Founded in 1974, HAVI employs more than 10,000 people and serves customers in more than 100 countries. HAVI’s business units include Supply Chain, tms, and Stanley. Our portfolio of businesses offers best-in-class sourcing and supply chain capabilities, brand-defining marketing and promotion services and innovative consumer products. For more information, please visit, and