Experiential Education Program Coordinator

The Overlake School seeks a full-time Experiential Education Program Coordinator for the 2024/2025 school year.

Founded in 1967, The Overlake School is an independent, nonsectarian, coeducational, college preparatory day school. Each Overlake community member is committed to the school's mission to champion students and their vast potential through engaging educational experiences in a diverse and inclusive community. Students are valued as multifaceted individuals who graduate with a passion for learning and are ready for any path that contributes to a better world.

The Overlake School is committed to diversity and does not discriminate on the basis of?race, religion, national or ethnic origin, socio-economic status, gender, sexual orientation, or disability in?the administration of?its educational policies, financial aid, employment, and other school-administered programs. Our school is committed to the strategic goals of developing our collective capacity in?areas of?well-being for all, the attraction and retention of talented and qualified educators, integration of diversity, equity & inclusion into the life of our school, and defining our institutional identity.

Experiential Education Department Mission:

Explore the Unknown. Learn by Doing. Lead by Example. Cultivate Life-long Learning.

Position Overview:

The Experiential Education Coordinator plays a vital role in supporting the efficient functioning of the Experiential Education Department. This position involves coordinating Student Clubs, Service Learning/Community Engagement, Outdoor Education, Senior Projects, and Project Week. This position reports to the Director of Experiential Education.

Responsibilities:

General

Communication Management:

• Respond promptly to emails from students and parents regarding Clubs, Outdoor Education, Project Week, Service Learning, and departmental classes
• Handle inquiries, provide information, and address concerns professionally and promptly
• Program-specific communication, including calendar updates and targeted emails to relevant stakeholders
• Collaborate with the communication team to ensure consistency in messaging
• Page by page, review the website/student handbook related to EE and ensure it remains current

Database Management:

• Maintain and update databases related to student information, mainly focusing on tracking student graduation requirements
• Utilize registration software to enroll students in EE programs

Process Documentation:

• Maintain, document, and standardized processes for the Experiential Education Department
• Organize and condense existing information related to programs and processes for improved accessibility

Meeting Support:

• Attend departmental meetings, take detailed notes, and summarize discussions
• Disseminate meeting summaries to stakeholders within 1-2 days, ensuring key points and action items are communicated

Programming Support:

• Coordinate with faculty, staff, and students?in the implementation of?MS and US Clubs, Project Week, Service Learning/Community Engagement, Senior Projects, and Outdoor Education.

Lead or co-lead a minimum of 15 field days per year

Facilitate climbing wall programming

Qualifications:

Education: An associate's degree is required, and a bachelor's degree is preferred.

Experience:

• Prior experience in administration, preferably in an educational setting
• Familiarity with database management and registration software
• Experience multitasking with solid organization and attention to detail

Skills:

• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite, specifically Excel and database software
• Detail-oriented with a focus on accuracy
• Growth mindset and enthusiasm for constructive feedback.

Attributes:

• Inclusive and affirming of cultural diversity
• Ability to work both independently and collaboratively within a team
• Strong problem-solving skills and adaptability
• Enthusiasm for experiential education
• Commitment to fostering a positive learning environment and sense of belonging with colleagues, students, and families
• Wilderness First Aid or Wilderness First Responder Certification. Or the ability to obtain certification within one semester of hire

Physical Requirements:

• Able to work in a dynamic environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
• Able to climb stairs
• Able to hike up to 12 miles in a day
• Mobility to move independently throughout campus, recreational areas, campgrounds, and challenge courses
• May work at a desk and computer for extended periods
• Must be able to remain stationary at a desk or similar 33% of the time. Time spent in a stationary location includes operating a computer and relevant peripherals and communicating via phone
• Regularly required by the duties of this job to move, ascend and descend, remain stationary, position oneself to access and operate machines and/or equipment and supplies, communicate, exchange information, and observe details at close and medium range within work surroundings
• Regularly moves up to 50 pounds. Typically involves office supplies, camping gear, event set-up material, and PPE

Applications will be accepted on a rolling basis until the position is filled. Please provide a relevant resume and Cover Letter.

Salary Range is $50,000 - $65,000 annually.