Executive Associate

Executive Associate – New York, NY

Full Time, Regular

New York, NY, US

Salary: $60,000 to $80,000

Position: Executive Associate

Location: 91 5^th Avenue, New York, NY 

Schedule: 35 hours per week 

Employment Type: Full Time, Exempt

About Us

Since 1876, The Boys’ Club of New York (BCNY) has been partnering with boys and young men in after-school, weekend, and summer programs that support youth growth and development. BCNY’s two well-equipped clubhouses in East Harlem and Flushing and its wilderness camp in Harriman State Park offer activities and programs remarkable in their range. From swimming to robotics and enjoying ice skating in Central Park and a trip to the theatre on Saturdays, BCNY programs and events deepen interests and skills and are free of charge to members and their families. With the increase in youth directly impacted by the shelter and homelessness crisis in New York City, BCNY is dedicated to increasing equitable access to its free, high quality youth programs that foster brave spaces where boys and young men can connect, have fun and build lifelong friendships with peers and mentor. Part of that mission is our commitment to BCNY’s expansion sites in the Bronx and Brooklyn that engage members within their communities with the same youth-centered ethos the organization is known for. Our dedicated and highly skilled staff and our professional advisory council have made BCNY a leader in youth programming across the field and we invite you join our team as we partner with boys and young men as they journey through their childhoods and our clubhouses.

Job Summary 

The Executive Associate plays a crucial role in supporting the organization’s mission by managing communications, project management, and the effective operation of the Executive Director’s office.

We are a COVID-19 proactive organization that makes every effort to create and maintain an environment that is safe for our members and staff. 

Responsibilities

Scheduling and Coordination

• Schedule and prioritize the Executive Director’s meetings, appointments, and events
• Coordinate logistics for meetings, including technology setup, and preparation of necessary materials

Stakeholder Relations

• Act as primary contact for inquiries from Trustees and key stakeholders
• Collaborate with Development team to keep Trustees informed about meetings, programs, and significant announcements
• Coordinate logistics for Trustee meetings, including agendas, minutes, and follow-ups

Project Management and Business Operations

• Provide administrative support for strategic initiatives led by the Executive Director
• Develop key materials for board meetings
• Assist in the development and implementation of operational strategies to improve organizational efficiency
• Support the creation and maintenance of operational policies and procedures

Strategic Support

• Conduct research on relevant topics and trends to support BCNY’s mission and strategic goals, present insights to aid in decision-making processes
• When the calendar allows, represent the Executive Director at webinars, trainings, and talks, gathering valuable information and contacts for the organization
• Engage with external thought leaders and stakeholders to enhance organizational strategies and programming

Additional duties as assigned

Qualifications:

• Bachelor’s degree in administration, nonprofit management, or a related field
• Minimum of five years of experience in an administrative or similar role within nonprofit or youth development organizations
• Familiarity with nonprofit governance and best practices

Skills:

• Strong organizational skills with the ability to manage multiple projects effectively
• Excellent written and verbal communication skills
• High level of discretion when handling sensitive information and communications
• Proficiency in Microsoft Office Suite

What We Offer:

• Paid time off
• Health, dental and vision insurance
• 403(b) Retirement benefits
• Flexible spending account
• Life Insurance
• Employee Assistance Plan (EAP) and much more

                                                                                          The Boys’ Club of New York is an equal opportunity employer.