Court Operations Specialist (High-Volume Court Specialist)

Initial Posting Date: 12/03/2025 Application Deadline: 12/16/2025 Agency: Judicial Department Salary Range: $4,649 - $7,212 Position Type: Employee Position Title: Court Operations Specialist (High-Volume Court Specialist) Job

Description:

Interviews: will be scheduled after the new year. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion

about:

their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived

experience:

and

education:

, plus any transferable

skills:

and abilities that may meet our

qualifications:

or the

skills:

and attributes we need for this position.

Benefits:

to you We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage. The hourly equivalent for this position is $26.82 - $41.61. [OR the annual salary for this position is $55,788 - $86,544.] 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee

benefits:

such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual

skills:

(includes ASL) if you can pass a

skills:

• test and are assigned to use those

skills:

on the job! In this job profile,

we offer:

candidates new to OJD up to the third step of the salary range, depending on

experience:

You are potentially eligible for a 5% annual increase. Location Highlights Portland, Oregon was founded in 1845 (incorporated in 1851). It is the state’s largest city and the county seat for Multnomah County. It is named for Portland, Maine. It is situated at the confluence of the Willamette and Columbia Rivers.

Recreational activities include, numerous museums (including OMSI), parks (including Forest Park, largest wilderness park in city limits in the nation), hiking (including in-city hiking trails), restaurants (including Food Carts), Mt Hood (

about:

50 miles east) and much more. Portland is home to three major sports teams: Trailblazers (NBA), Timbers (MLS), and Thorns (NWSL). Position Highlights The Multnomah County Circuit Court is hiring a High-Volume Court Specialist (Court Operations Specialist). In this role… Along with your teammates you will perform a variety of specialized, technical, and complex clerical work related to court operations within the high-volume clerks (HVC) unit.

You will help manage the central docketing processes among the parties within the high-volume case types by creating, maintaining, distributing, and posting calendars. You will assist in maintaining and managing the department’s SharePoint page, repository for business processes, policies, HVC Webex meetings, and various Engage/Infax boards.

Additionally, this position is part of the department’s leadership structure in that you are expected to train and advise courtroom clerks within the HVC unit, document and evaluate staff performance in conjunction with the department’s leads and supervisor, and suggest recommendations for improvement in department case processes.

You are also expected to identify and resolve complex problems, complaints, and inconsistencies. You will regularly exercise independent judgment and discretion when deciding which applicable guidelines apply to the situation you are faced with. As with any position, assigned tasks may be changed to accommodate workload and organizational needs.

We welcome all candidates who are inspired by our work and mission. Application Process Workday times out after approximately 15 minutes of inactivity and all progress will be lost. REQUIRED: a cover letter that demonstrates how you meet the Minimum

Qualifications:

, Special

Qualifications:

, and Requested

Skills:

and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.

• Prepare your cover letter before starting your Workday application.

REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work

Experience:

(external candidate) portion of your Workday profile OR by attaching an updated resume. Instructions for REQUIRED Cover Letter and Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum

Qualifications:

, the Special

Qualifications:

, and the Requested

Skills:

and Attributes, which are listed below. Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name. In the body of your cover letter, please include responses to all Requested

Skills:

and Attributes listed below. Address the cover letter “To the Hiring Manager.” Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED) Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name. OR Complete the Job History/Work

Experience:

portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated

experience:

Minimum

Qualifications:

(These must be evident in your resume or work history.) The qualified candidate must have a high school diploma or equivalent. AND Four (4) years of responsible administrative

experience:

in a moderately complex office or business setting demonstrating the knowledge,

skills:

and abilities needed for this position OR Any combination of

education:

and

experience:

equivalent to four (4) years of

experience:

that typically supports the knowledge,

skills:

, and abilities for the position. Special

Qualifications:

(These must be verifiable.) None. Requested

Skills:

and Attributes (These must be addressed in your cover letter.) Skill performing a variety of clerical or administrative support tasks with strict deadlines in a fast-paced business or professional setting. Proficiency providing customer service to a variety of individuals in challenging circumstances.

Skill explaining processes, procedures, or policies.

Experience:

• identifying and safeguarding confidential information and materials.

Work in a high-volume, fast-paced environment with regular interruptions and other distractions. Proficient, regular, and recent use of computers and software programs to access and input information and to complete a variety of tasks. Working Conditions This is a full-time position, and the work schedule is 8:00 a.m.

to 5:00 p.m. Monday through Friday. This position is eligible for overtime

compensation:

for hours worked in excess of 40 per work week. Occasional after-hours or overtime work may be required. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.

Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner. ADDITIONAL INFORMATION Parking Multnomah County Circuit Court does not provide parking for the central courthouse or justice center staff. Daily parking is available across SW 1st St from the central courthouse (monthly parking is limited).

Another option is the Douglas Garage at 1835 S River Dr, Portland, OR 97204. Parking cost is $165/month and is a half-mile from the courthouse and justice center. Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and

responsibilities:

of the position. Reference Checks By submitting your application to OJD, you consent to reference checks

about:

your

qualifications:

, your workplace performance, and your work product. United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work. Veterans' Preference Eligible veterans who meet the

qualifications:

will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials.

Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

• Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department.

As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment. Pay Equity As an employer, OJD complies with Oregon’s pay equity law. In this job profile,

we offer:

candidates new to OJD the first two steps of the salary range. For more information on pay equity, click here. Employee

Benefits:

Click here to access information specific to OJD employee

benefits:

Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more

about:

this program, and how to qualify, please click here. Questions and Support If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here.

For questions

about:

a specific OJD job posting, call 503-986-5930 or email ojd.hrsd@ojd.state.or.us. The Oregon Judicial Department embraces equal

opportunity:

and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and

skills:

The more inclusive we are, the better our work will be. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars.

After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate

about:

• helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities.

From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between.

Oregon “flies with her own wings.”