Company Overview:
At BVP Serbia, our mission is to make the world a safer place by harnessing the power of AI and machine learning. Since pioneering Remote Facility Supervision in 2011, we have evolved into a cutting-edge provider of AI-driven security solutions, serving some of the world's largest corporations with mission-critical security, safety, and operational support around the clock.
Our team of over 400 professionals is dedicated to integrating AI and machine learning into every aspect of our operations, enabling seamless collaboration between our North American and Serbian teams. We believe that any work function that can be digitized will eventually be operated remotely through advanced AI technologies. As a recession-proof and stable service, BVP Serbia continues to grow at an impressive rate of over 30% annually, driven by our commitment to innovation and technological excellence. Join us to be at the forefront of AI and machine learning in security solutions.
Website: https://birdseyelabs.ai
BVP Serbia is headquartered in Belgrade. To learn more about our company kindly visit our website https://birdseyelabs.ai as well as our LinkedIn, Instagram, Facebook pages.
Position Summary:
The Travel Coordinator / AP Administrator is responsible for managing all aspects of corporate travel, in addition to assisting with the accounts payable functions. This role ensures the smooth coordination of travel arrangements for employees, as well as assistance with administrative and AP tasks as needed. The individual must possess excellent organizational skills, attention to detail, and strong communication abilities.
Required Skills & Qualifications:
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Readiness to work afternoon shift (1pm-9pm)
- Excellent English speaking and writing proficiency
- Experience in travel coordination and/or accounts payable roles is a plus.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize.
- Strong attention to detail and accuracy in handling financial data and travel logistics.
- Excellent teamwork skills with the ability to collaborate effectively in a group setting.
- Familiarity with accounting software (such NetSuite, or similar) and proficiency in Microsoft Office (especially Excel).
- Effective communication and negotiation skills for liaising with vendors and internal departments.
- Ability to handle confidential information with integrity and professionalism.
- Problem-solving skills to handle unexpected travel issues and financial discrepancies.
- Knowledge of corporate travel policies and visa requirements is a plus.
Key Responsibilities:Travel Coordination:
- Plan and book international travel arrangements for employees, including flights, hotels, transportation, and other related accommodations.
- Ensure all travel complies with the company’s travel policies and budget requirements.
- Handle changes, cancellations, and emergency travel issues, providing support to travelers as needed.
- Liaise with travel vendors to secure the best rates and negotiate discounts where possible.
- Opening corporate accounts that will lead to additional savings
- Provide travelers with necessary information, including itineraries, travel documents, and visa requirements.
- Track and manage travel expenses, ensuring compliance with company policies.
- Managing and processing all travel-related documentation, including payments, receipts, credits, vouchers, itineraries, visas, medical, and legal forms.
- Prepare travel reports and analysis for management, highlighting travel trends and expenses.
- Assist employees with visa and passport applications when required.
AP (Accounts Payable) Administration:
- Maintain organized records of AP transactions including Master Google Sheets & Google Drive.
- Track and collect current vendor insurance documents (COI & WSIB).
- Ensure compliance with documentation and approval policies.
- Assist the finance department with accounts payable tasks as needed.
- Support monthly and yearly financial close processes within the AP team.
- Perform additional administrative duties as assigned by the manager.
Employee Compensation Package & Perks:
- Opportunity to be part of a team of ambitious, talented people with diverse backgrounds and style
- We are all striving to continuously learn and improve
- Opportunity to be creative and innovative, we love new ideas
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Company organized events (football, parties, company hangouts, pancake day, fruit day, lunch day etc.)
- Monthly Fit Pass membership
- Semi-Annual Performance Reviews
- Stock appreciation rights
- Bonuses for employees with children
- Dynamic and modern office space including a spacious lounge where employees can relax and enjoy
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