Travel Coordinator

WHO ARE WE?

We've been serving Canadian clients for over 75 years. The companies that began independently and now form Dexterra Group have an outstanding record of supporting the infrastructure and built assets that play a vital role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering both experience and regional expertise so companies can operate their day to day, confidently and successfully.

WHAT’S THE JOB?

We are looking for an experienced, Travel Coordinator. Candidates should be self-starters who possess effective skills in communication, time management and critical thinking.

Key responsibilities include:

• Sending out email reminders to all staff – Collecting pick-up information
• Coordinating hotel bookings and taxi pick-ups for Thunder Bay staff
• Coordinating travel to site for workers from surrounding communities
• Organizing drivers – Scheduling, preparing routes & instructions, as well as creating an up-to-date driver’s manifest of staff traveling into and out of each site
• Keeping an inventory of company vehicles
• Supplying drivers with log books, gas cards, and instructions
• Coordinating safe journey management plans. 
• Using Elite Corporate Travel to book various types of travel including hotel, flights, car rentals, etc.
• Liaising with project managers for other travel needs
• Coordinating special travel for staff – NWO and MB travel in and out of site such as Kasper Bus, Ontario Northland Bus, Taxi companies, Flights, etc.
• Supporting the Operations team
• Ongoing management of shared inbox – requests and updates from site as part of a logistics team.
• Invoicing – Creating and submitting Purchase Orders
• On call and weekend support as needed

WHO ARE WE LOOKING FOR?

• Excellent time management skills
• Critical thinker
• Attention to detail and process
• Organized
• Proactive
• Effective and professional oral and written communication skills
• Problem-solving skills
• Working knowledge of Microsoft Office – especially Excel
• Ability to work in a fast-paced environment
• Multitasker
• Ability to work independently and as a team

WHAT’S IN IT FOR YOU?

• Benefits available after 6 months
• Performance review after 6 months with potential raise

Work Schedule and Remuneration:

The Travel Coordinator may be expected to work weekdays, weekends, and general holidays.

Specific pay details are discussed at the interview phase.

Dexterra  Group is  an  equal  opportunity  employer  committed  to  diversity  and  inclusion.  We  are  pleased  to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request.