Now that you’ve found the job description, what’s next?
At icebreaker and Smartwool, we are two unique brands that embody the same spirit of belonging, adventure, sustainability, and getting out there. We create products made for people who enjoy nature and want to go far and feel good. We do this all while keeping our planet and the impact of our products in mind.
So, before we get to the job details, take a minute to learn a little more about us – our values and our culture. If you can see yourself working side-by-side with a team of fun, adventure-loving people, icebreaker and Smartwool may be just the place for you.
Travel and Event Coordinator
What will you do?
A day in the life of a Travel and Event Coordinator at icebreaker and Smartwool looks a little like this.
The Smartwool & icebreaker Travel and Event Coordinator supports the Smartwool & icebreaker leadership teams by scheduling, planning, and supporting all Brand events. The Travel and Event Coordinator reports to the America’s General Manager and will work closely with all leadership (sales, product, marketing and human resources) to ensure high engagement by all employees in events and flawless execution for internal and external events.
Let’s break down that day-in-the-life a bit more.
Event / Meeting Planning
- Support the planning and execution of cultural team events, quarterly business review events, company trainings and events
- Tradeshows: Schedule and organize events for Smartwool & icebreaker Leadership while attending tradeshows. Setting up business events with key business partners, customers, industry associates, partners and vendors. Ensuring booths are brand right, clean and organized
- Sales Meeting: Support Events Manager Emerging Brands with the execution, set up, tear down, participant scheduling, room logistics, and day of coordination
- Manage Smartwool & icebreaker Senior Leadership team’s calendars including scheduling and rescheduling of events to avoid conflicts
Event Support
- Manage Smartwool & icebreaker’s Master Calendar – send out meeting invites for key company events
- including but not limited to: GTM events, town hall events, company events and cultural events
- Manage Smartwool & icebreaker email distribution lists for accurate event planning
- Own the monthly event newsletter including gathering key updates from departments, drafting and emailing out the communications company wide
- Coupa Support: Support the Finance team with COUPA entry, purchase orders, goods receipt, and with invoice management/tracking
- Place product orders to arrive on time for event deadlines
- Coordinate new hire onboarding events includes:
- Scheduling quarterly orientations
- Welcome gifts
- Department presentations
Travel Support
- Highly professional interaction with Smartwool & icebreaker internal and external communications regarding events
- Presentation support for events including agendas, powerpoints, food and beverage, and seating.
- Book travel and accommodations for Smartwool & icebreaker Senior Leadership Teams
- Passport, and VISAS – ensure that the Smartwool & icebreaker Senior Leadership’s passport and visas are current and applicable for international travel
- Travel/Expense Reports: Process the Smartwool & icebreaker Senior Leadership expense reports promptly following each of their business trips
What do you need to succeed?
We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you’ll need to succeed and excel. Additionally, while formal education in a related field is great to have, we are most interested in your 5 years of experience and professional achievements.
The foundation skills you will need in this position are:
- Demonstrated project and time management skills with ability to prioritize deliverables to meet key deadlines
- Experience in event planning and travel arrangement
- Ability to act independently in a professional, confidential demeanor suitable for an executive office
- Exceptional interpersonal, written, and verbal communication skills
- Professional, positive, can-do demeanor with a high level of discretion and professional judgement
- Ability to multi-task with a high attention to detail and accuracy
- Strong working knowledge of all Microsoft Office applications including Sharepoint, Outlook, Microsoft Word, Excel, and PowerPoint required
- High comfort level in learning and managing work on Smartwool & icebreaker business systems
- Travel 15% of time to trade shows and sales meetings
Location requirement: This role will be in our Denver office and will require a minimum of 4 days in office.
What do we offer you?
At icebreaker and Smartwool, we know you expect as much from us as we do from you. That is why we make a commitment to support and grow our people. We offer extensive development and growth opportunities for your current and future positions, a competitive compensation package, and a strong benefits package that includes medical, dental, vision, and 401(k).
Our commitment extends beyond this and into your daily work life. We strive to foster a diverse and inclusive culture based on respect, connection, and authenticity. Our focus on DEI is at the foundation of who we are and what we do.
To learn more about our benefits package, follow this
MyVFBenefits.com and click “Looking to Join VF”.
Now WE have a question for YOU.
Are you in?
Hiring Range:$56,160.00 USD - $70,200.00 USD annually
Incentive Potential: This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.
Benefits at VF Corporation: You can review a general overview of each benefit program offered, including this year's medical plan rates on
www.MyVFbenefits.com and by clicking
Looking to Join VF? Detailed information on your benefits will be provided during the hiring process.
Please note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws.
At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at peopleservices@vfc.com. VF will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records.