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Fiscal Administrator (Accounting/Auditing)

County of Orange
Full-time
On-site
Orange County, California, United States
$101,628.80 - $140,753.60 USD yearly

CAREER DESCRIPTION

FISCAL ADMINISTRATOR
(Accounting/Auditing)
 
SALARY INFORMATION
This position is scheduled to receive salary range increases on the following dates:  
Effective June 27, 2025 – 4.00% increase
 
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
 
   OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Fiscal Administrator (Accounting/Auditing) positions with Auditor-Controller. The eligible list established may also be used to fill position in similar and/or lower classifications throughout the County of Orange.
 
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close on
 WEDNESDAY, DECEMBER 18, 2024, at 11:59 PM (PST).

ABOUT THE COUNTY OF ORANGE:
Whether it’s manicured beach towns or celebrated theme parks, all framed by oceanfront towns and luxury yachts, Orange County is commonly known as “The OC” and stands out as one of the state’s most iconic destinations. With a population of over three million residents, Orange County is the sixth largest county in the United States. Residents enjoy over 42 miles of pristine beaches, three major harbors, vast wilderness parks, beautiful nature preserves, and approximately 402 miles of riding and hiking trails. The OC is a destination region rich with top-notch universities and colleges, some of the highest quality public and private schools in the nation, many corporate headquarters and technology firms, and four international airports within an hour’s drive. Many world-class meeting and entertainment venues, convention centers, and some of the state’s most popular attractions such as Disneyland and California Adventure Resorts, Knott’s Berry Farm, and major sports franchises including the Anaheim Angels Baseball, Anaheim Ducks Hockey, the U.S. Men’s National Volleyball Team, and the 2012 Olympic Games Silver Medal winning U.S. Women’s National Volleyball Team call the OC home. Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play.

Click here to learn more about the County of Orange.

AUDITOR-CONTROLLER
The Auditor-Controller Department is committed to serving Orange County by ensuring accountability over public spending, transparency of Taxpayer dollars, and engaging the public in government. We carry out our vision and mission by conducting the Public's business with the highest ethical and due diligence standards by supporting ethical and responsible financial decisions throughout the County.

Click here to learn more about the Auditor-Controller department here.

THE OPPORTUNITY
The Auditor-Controller is seeking experienced, innovative, and results oriented accounting/auditing professionals to join its team. The Fiscal Administrator has accounting, auditing and fiscal management duties and responsibilities in various administrative staff functions, including but not limited to the following: Cost Accounting, Mandated Cost/Grants/All Funds Audit, Departmental/Agency Accounting, Disbursement Accounting and Claims, General Accounting, Program Support, Revenue and Budget, Accounting Information Systems Functional Support, and Trust Fund and Fiduciary Accounting. The position may supervise and lead a team of accounting professionals within satellite accounting operations or central accounting operations. This position performs advanced journey-level analysis in fiscal program administration. Fiscal Administrators may supervise multiple staff engaged in non-management work, provide training and work review for same level management staff, or supervise management level staff.
   
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES:
The ideal candidate will possess either:

One (1) year experience as a Fiscal Analyst or its equivalent with the County of Orange.

Or

Having graduated with a bachelor's degree in any field to have included twenty-four (24) semester or equivalent quarter units in elementary, intermediate, and advanced accounting, auditing, cost accounting, and governmental accounting courses AND four (4) years of professional accounting and/or auditing experience.
 
A Master’s degree in accounting, finance, business administration, or related field may substitute for two (2) years of the required experience.

Applicable professional experience/training includes performing duties such as developing financial forecasts and statements, preparing managerial and analytical accounting reports, preparing cost studies, analyzing variances and complex statistical data, developing and flow charting procedures, posting journal entries, auditing accounts, records and subsidiary ledgers, and determining account classifications.

In addition, the ideal candidate will possess extensive experience and/or knowledge in the following:

Technical Knowledge | Technical Experience 
  • A Valid Certified Public Accountant (CPA) license is highly desired but not required.
  • Knowledge of accounting and auditing principles and terminology as they apply to the governmental accounting cycle, accounting records, classification of accounts, cost accounting, fund accounting, budget process, appropriation and encumbrance control, accounting for inventory, preparation of financial statements and bank reconciliations.
  • Accounting and auditing techniques including application to controlling subsidiary accounts, reconciliation of accounts, financial internal controls, accruals, deferrals and estimated items, sales and collection transactions, the closing process, receivables, payables, correction of errors, and/or compliance audits.
  • Preparing and presenting complex reports in an appropriate format to various levels of staff including management and executives.
  • Experience with the use of accounting or auditing related applications, software, and/or systems such as MS Excel, MS Word, CAPS+ Finance and Purchasing System, CAPS+ HR and Payroll System, ERMI, CAPS+ Data Warehouse, ARA and ACL.
  • Experience with processes, methods, and techniques related to accounting or audit procedures and practices.
  • Financial auditing standards and procedures, including audit work paper techniques may be required for some assignments.
Problem Solving and Analysis
  • Assessing and analyzing complex and challenging issues associated with changes to accounting or auditing practices and communicate information and actions needed in a timely and responsive manner.
  • Ability to independently conduct research and accurately interpret relevant data to formulate recommendations for modifying program policies, procedures, and requirements.
  • Working in a fast-paced environment, to multi-task, while handling and prioritizing multiple projects and to meet deadlines with accurate and complete work product.
  • Analyzing and supporting planning efforts for identifying future resource needs and business process improvements.
  • Understanding of policies, rules, and regulations regarding County procedures.
  • Thorough understanding of internal controls and risk management.
Leadership | Supervision
  • Ability to lead a high performance and forward focused team of accounting professionals by inspiring, motivating and empowering them to achieve agency goals and performance measures.
  • Coaching and inspiring peers and subordinates to be results oriented and manage day-to-day issues in support of maintaining a productive, creative, flexible, and innovative work environment.
  • Confidently takes responsibility for making decisions in a fair and consistent manner that fosters a supportive working environment for maintaining the integrity of agency operations and delivering responsive and quality services.
  • Mediating conflict between subordinate staff members and/or peers, by building consensus and collaboration in arriving to a resolution.
  • Keeping staff informed of updates or changes to policies or procedures affecting their work.
Effective Communication
  • Strong ability to effectively communicate complex rules and regulations to staff, vendors, the public, and those unfamiliar with county procedures.
  • Excellent oral and written communication skills.
  • Presents ideas and complex material clearly, concisely, logically and persuasively both orally and in writing.
  • Working effectively with various levels of organization, including staff, supervisors, and upper-level management.
MINIMUM QUALIFICATIONS
Please click here to be directed to the class specification for full details regarding the minimum qualifications.
 
NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).
 
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.
 
Application Screening | (Refer/Non-Refer):
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.
 
Structured Oral Interview | Oral Exam (Weighted 100%):
A panel of job knowledge experts will interview and evaluate each candidate's responses to a series of structured questions designed to elicit the candidate's qualifications for the job. This is a competitive process; therefore, candidate responses to the structured questions should be thorough, detailed, and complete. Only the most successful candidates will be placed on the eligible list.
 
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.
 
Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID 19 related requirements 
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
 
EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
 
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
 
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
 
FREQUENTLY ASKED QUESTIONS: 
Click here for additional Frequently Asked Questions.
 
For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com 

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

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