Expense Report Specialist
Backroads
Full-time
On-site
Berkeley, CA, USA
$28 - $36 USD hourly
You will work as part of a Finance team supporting Backroads credit card holders to ensure the accuracy of processing expenses that run through the corporate credit card program and verifying that expenses comply with company policies.
Responsibilities include:
- Download daily credit card records, review them for accuracy, and import the transactions into our custom expense tracking system and payables to our financial accounting software (EPICOR).
- Audit office staff credit card expense reports monthly for accuracy, completeness, and timely submission. Escalating to management as needed.
- Review our custom Backroads expense tracking system’s (BETSy) validation reports and research any reported errors that might be preventing transactions from posting to BETSy and/or EPICOR.
- Recode transactions
- Work with field and IT staff to resolve errors
- Communicate any general ledger account codes needing added
- Respond to BETSy related problems and work with field and IT staff to resolve errors
- BETSy Inbox Management
- Review expense reports based on various audit flags that indicate something appears unusual, or if an expense report is selected for random audit. This includes assessing if expenses are compliant with Backroads policy and procedures.
- Review Expense Reports selected by various Audit Rules and either approve or send back to the cardholders for additional support/information.
- Develop and employ queries and other tools in order to properly flag unusual expenses.
- Request and verify reimbursements, as necessary.
- Escalate issues to appropriate area of responsibility (i.e. Cardholder’s Manager, expense line item owner/budget, IT staff, etc).
- Monitor and report system constraints.
- Maintain metrics on issues related to leader spending and their resolution.
- Partner with Finance & IT staff for enhancement, implementation and troubleshooting needs.
- Create entries as needed in BETSy for correcting entries, refunds, etc.
- Any other assigned duties as necessary
About Backroads:
At Backroads we’re passionate about connecting our guests with so many of the most beautiful places in the world. We use our four-plus decades of expertise to create exceptional biking, hiking, and multi-adventure trips in over 50 countries for people wanting a deeper and richer travel experience. We travel on land as well as by small luxury ships on active river and ocean cruises. Our trips are for all ages – including dedicated itineraries just for families. We are known for our unwavering attention to quality. We have a dynamic work environment and a strong company culture.
Why Backroads:
At Backroads, we value every single member of our staff, and we’re proud to offer a dynamic work environment that enables growth. Your colleagues will be some of the most dedicated, competent, active, and fun people you will ever meet. A job at Backroads is unlike any other job you will ever have – you will be challenged, you will be inspired, and you will be gratified. No matter what you do here, you will be part of something that makes us all proud – delivering authentic, enriching, and often profoundly life-changing experiences. On top of all that, we have some pretty great benefits and perks:
- Comprehensive medical, dental, and vision insurance
- 401(k) with company match, flex plan, and parental leave
- Generous paid time off, 8 paid holidays, and additional time off to go on Backroads trips!
- Complimentary trips and trip discounts for employees, and trip discounts for employees’ friends and family!
- Outdoor industry discounts and deals
- Alternative commuter incentives for biking, walking, carpooling, or using public transportation to get to work
- Wellness programs, onsite fitness center, and regular lunchtime bike rides and workouts
Backroads is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary Ranges:
$28.00 - $36.00
Our office roles are onsite in our Berkeley headquarters, unless specifically noted as 'available for remote'. We do allow one work-from-home day a week, as well as one work-from-anywhere week per year. This pay range is intended for in-person work in our Berkeley, CA headquarters. Pay ranges for remote-eligible roles will be subject to adjustment based on the geolocation of the employee.
Our office roles are onsite in our Berkeley headquarters, unless specifically noted as 'available for remote'. We do allow one work-from-home day a week, as well as one work-from-anywhere week per year. This pay range is intended for in-person work in our Berkeley, CA headquarters. Pay ranges for remote-eligible roles will be subject to adjustment based on the geolocation of the employee.
This job is closed.