Executive Travel Coordinator

We are looking for an experienced Executive Travel Coordinator to manage travel for our client's esteemed clientele. You will handle all arrangements, including flights, ground transportation, and hotel bookings, while providing essential directions and destination insights. A strong understanding of flight regulations and travel documentation is essential. The ideal candidate will demonstrate excellent organizational, communication, multitasking, and problem-solving skills to navigate the dynamic travel landscape.

Estimated salary range: The salary for this position has not been finalized yet but ranges from P35,000-40,000/month. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

Responsibilities

• Managing daily schedule; adapting as needed and effectively communicating changes to all parties
• Prioritize workflow and schedule, by planning out and directly supporting task completion
• Manage action item list
• Maintain relationship databases and CRM
• Searches and compares available travel and hotel accommodations to identify the best available option for each travel need
• When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservations as requested
• Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff
• Obtains approval from leadership for travel requests and expenses that exceed established limits
• Advise travelers of and assists with any need for specialized travel documents such as visas or passports
• Monitor and facilitate the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs
• Processes reimbursements for travel expenses
• Perform other related duties as assigned

Must-Have:

• Experience working for a travel agency
• General CRM knowledge/experience
• Keen attention to detail for data entry and record management
• Extremely organized
• A multitasker and capable of operating on multiple fronts simultaneously and in an orderly fashion
• A proactive approach to problem-solving with strong decision-making skills
• Enjoys working in a challenging and fast-paced environment
• Must be a self-starter and a strong team player
• Ability to work independently and collaborate remotely
• Has an excellent grasp of spoken and written English and can articulate ideas clearly and concisely
• Must be willing to work US Business Hours - flexible hours and not your usual 9-5 job (details will be provided and may still change)
• Experience in Virtual Assistance

Nice-to-Have (but not required):

• Experience in a startup environment
• Experience with Canva, Umapped, Zoho, Axus and Sion
• Experience in GDS (e.g. Amadeus, Galileo, Sabre, etc)
• Experience in Accounting

• Food Allowance
• Government Benefits Allowance
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)