Executive Assistant
Glen-GeryAbout the Company
Glen-Gery Corporation is a wholly owned subsidiary of Brickworks Limited. Brickworks Limited (“The Group”) is a large Australian-listed group of companies. The Group has been in operation since the early 1900s, has a market capitalization exceeding A$2.5 billion, and operates across 3 core business segments: Building Products, Land & Development, and Investments. The Group employs more than 2,000 FTE employees and operates nationally across Australia, recently acquiring Glen-Gery Corporation to add operations in the USA.
Headquartered in Wyomissing, Pennsylvania, Glen-Gery Corporation is one of the largest brick manufacturers in North America. Since 1890, Glen-Gery has built a reputation for its superior service and high-quality building products that meet both innovative design challenges and demanding construction specifications. Through technology advancements and product innovations, Glen-Gery offers a diverse, premium product portfolio of more than 400 brick products that caters to the high-style needs of today’s architects, designers, and homeowners. Operating as part of Brickworks North America, Glen-Gery has 8 brick manufacturing facilities, 26 company-owned Supply Centers and three Design Studios, including Philadelphia, Baltimore, and the global flagship location in New York City
Functions:
The Executive Assistant will be responsible for providing administrative and clerical support for the Executive Vice President of Finance, Brickworks North America. This individual must have excellent written and verbal communication, organization, and problem-solving skills, with an eye for detail. The Executive Assistant will perform administrative duties as needed for other executives as well as periodic support for corporate functions.
DUTIES AND RESPONSIBILITIES:
- Provide administrative support. Prepare professional correspondence, including emails, memos, presentations, reports, and meeting materials.
- Assist with a wide variety of administrative tasks, ability to anticipate needs, think critically and offer solutions.
- Maintain relationships with external vendors, including legal.
- Answer phone calls and take messages as required. Scheduling and setting up conference calls.
- Manage calendars, including scheduling, organizing, and coordinating meetings, appointments, and travel arrangements.
- Arrange complex and detailed plans, itineraries, and agendas.
- Coordinate travel arrangements, including flights, accommodations, and transportation using the corporate travel agency or online resources.
- Provide administrative support for special projects, events, and initiatives.
- Process expense reports using Concur.
- Organize and maintain confidential files and documents. Maintaining confidentiality and discretion when dealing with sensitive information.
- Develop and maintain effective relationships with team members.
- Miscellaneous projects as requested.
REQUIRED SKILLS/ABILITIES
- Advanced computer skills including MS Office Suite (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat Suite.
- Knowledge of various audio visual and office equipment.
- High level of organizational and administrative skills. Ability to prioritize and deal with pressure and deadlines.
- Mature and professional manner with good verbal and written communication skills.
- Ability to coordinate with other company personnel to complete assignments/perform duties.
- Self-motivated with attention to detail and ability to maintain strict confidentiality.
- Knowledge of the business travel industry.
QUALIFICATIONS
- Bachelor’s degree required.
- Minimum of 5 years of related experience required in working in an executive assistant role, supporting C-level executives
This job description is not intended to be all inclusive and as such the employee will also be required to perform other reasonably related business duties as may be assigned by the Executives as required.
8/2024