Accounts Payable and Receivables Specialist

Job Title: Accounts Payable and Receivables Specialist

Department: Finance 

Reports To: Finance Director  

FLSA Status: Non-exempt

Location: City, State: Asheville, NC,

Supervision: None

Last Updated: September, 2024

Summary:

North Carolina Outward Bound School (NCOBS) is one of the oldest independent Outward Bound Schools in the country. Since 1967, NCOBS has delivered challenging wilderness courses that teach more than outdoor skills. Our wilderness courses, from the mountains of North Carolina to the shores of south Florida to the peaks of South America, help our students learn the value of teamwork, discover leadership abilities, find inspiration and feel a sense of accomplishment. Our mission is to change lives through challenge and discovery.

The AP/AR Specialist reports to the Finance Director and is responsible for overseeing the ongoing functions of the NCOBS Finance Department. Ongoing tasks include processing accounts payable/receivable, handling bank deposits. Management responsibilities include overseeing the financial tracking and communication processes related to credit card and petty cash transactions. Administrative tasks include supporting the Finance Department in providing monthly financial reporting, processing mail and collecting deposits, acting as a trainer and liaison between the Finance Department and base camps, and assisting in project work and technology enhancements. Success in this position is defined by the ability of the incumbent to manage these various accountabilities, support a healthy and collaborative working environment, and support the Finance Department in meeting established goals for completing financial processes, reporting, and training. The AP/AR Specialist is a member of the Finance and Administrative teams.

Essential Duties and Responsibilities:

Accounting

• Manages accounts payable/receivable, including processing invoices and payments, vendor contracts and W9s, mail, and approvals.

• Processes deposits, including development revenue, course revenue and miscellaneous revenue. 

• Corresponds with vendors and responds to inquiries.

• Posts transactions to journals, ledgers, and other records.

• Assists with other assigned month-end closing procedures.

• Oversees petty cash reconciliations and reimbursements.

• Manages credit card transactions, accounting, and reconciliations.

• Supports fixed asset and inventory accounting.

Financial Reporting

• Assists with tax filings, such as sales and use tax forms and 1099 forms. 

• Assists in preparing monthly and quarterly expense reports. 

• Assists with audit preparation and documentation.  

Finance Team Liaison

• Manages all finance-related communications and reporting with base camps and non-Town Office cost centers.

• Acts as a Finance team liaison for base camp managers and non-TO departmental leaders.

Projects

• Assists with project work and technology enhancements in the Finance Department, as needed

• Other duties as assigned.

Working Conditions:

• Works at the administrative office (NCOBS Town Office) in Asheville, NC within office hours of 8:30am to 5:00pm. (37.5hr/week) At times, possible irregular work schedule. Potential for a hybrid (remote/office) schedule.

• Occasional travel . Anticipated travel includes visits to NCOBS base camps for trainings, fieldwork, and debriefs.

Qualifications:

• Associate's degree or higher in Accounting or a related discipline.

• Familiarity with Financial Edge software or other similar "mid-market" finance software packages preferred.

• Above average proficiency with Microsoft Office products: Strong competency in Microsoft Excel. Familiar with other Microsoft Applications.

• A passion for experiential education and Outward Bound philosophy and ability to inspire others in this philosophy.

• Excellent team player; ability to work with and through peers to accomplish projects.

• Strong personal initiative, motivation, and resourcefulness.

• History of being detail oriented and highly organized.

• Able to prioritize, lead, and work on multiple projects simultaneously.

• Able to clear a background check and motor vehicle record screening.

• Able to lift and carry 40 pounds safely.

Compensation and Benefits:

• $44,000 - $46,000 annual compensation. 

• Eligible for full-time benefits.

• Non-exempt, overtime eligible.

• Dog friendly work environment

North Carolina Outward Bound School prohibits discrimination against, and harassment of, any employee or applicant for employment because of race, color, age, religion, sex, gender, pregnancy, genetic information, ethnic or national origin, sexual orientation, marital status, familial status, military or veteran status, qualified individuals with a disability on the basis of the disability, or any other category which may be protected under applicable local, state or federal law. NCOBS promotes respect for all people, and will not tolerate harassment based on any of these characteristics nor on differences based on gender identity or expression.