Human Resources Student Associate, Cockrell School of Engineering

Job Posting Title: Human Resources Student Associate, Cockrell School of Engineering ---- Hiring Department: Cockrell School of Engineering ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 10 ---- FLSA Status: To Be Determined at Offer ---- Earliest Start Date: Ongoing ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes As a top-10 engineering school with the No.

1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering

education:

for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose The Cockrell School of Engineering is seeking a motivated and detail-oriented student to assist the CSE Dean’s Office Human Resources for up to 10 hours per week. The Human Resources Student Associate will support various HR functions, including administrative tasks, data management, and communication with employees.

This position provides an

opportunity:

to gain hands-on

experience:

in HR operations within an academic environment. This position may be hired as either an undergraduate or a graduate Student Associate. This position is open for Spring 2026 and will continue throughout the future semesters, including Summer.

Responsibilities:

Data Entry, Reporting, and Documentation: Assist with maintaining and updating the HR wiki page, ensuring that policies, procedures, and other information are accurate and up to date Create or revise HR-related documentation and guides to ensure clarity and ease of use for employees Generate and review standard reports in Workday, including but not limited to headcount, timecard, and training completion reports Ensure the accuracy and integrity of employee data in HR systems by performing regular data entry and updates Assist in compiling and organizing HR data for analysis or reporting purposes Administrative and HR Process Support: Respond to simple employee inquiries via email, providing helpful and timely responses and directing respondents to human resources and/or payroll tools and resources Provide administrative support to the CSE HR team by assisting with filing, maintaining calendars, and assisting with routine office tasks as needed Assist in ensuring deadlines are tracked and communicated, especially key milestones Assist in organizing and maintaining accurate files of the CSE Depts/ORUS/DOE employee personnel files and other HR related documents Onboarding Support: Support the CSE HR Team in the onboarding process for new employees by preparing welcome emails, assisting with paperwork collection, and ensuring a welcoming employment

experience:

for new hires Organize, file, and maintain both physical and digital HR records in compliance with departmental standards Project Assistance: Assist with data analysis, compiling survey results, tracking project timelines, and helping to report on HR metrics Performs other related duties as assigned

Required Qualifications:

Currently enrolled student in good academic standing Basic proficiency with Microsoft Office Suite (Word, Excel, etc.) and familiarity with HR software systems (e.g., Workday), a plus Strong organizational

skills:

and attention to detail Excellent written and verbal communication

skills:

Ability to handle confidential information with professionalism and discretion Willingness to learn and take initiative in a fast-paced work environment

Preferred Qualifications:

Interest in pursuing a career in Human Resources or a related field Previous office or administrative

experience:

Availability to work a minimum of 15 hours per week Ability to work up to 3 hours in a given shift Salary Range Undergraduate Student Associate: $12 per hour Graduate Student Associate: $15 per hour

Compensation:

based on the university student employment pay scale. Working Conditions Work is performed in standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Work Shift 10 hours per week; Standard work schedule within Monday – Friday, 8:00 a.m. – 5:00 p.m. Required Materials Resume/CV Letter of interest Class Schedule Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process.

Then, any additional Required Materials will be uploaded in the My

Experience:

section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs.

Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

---- Employment Eligibility: Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

---- Equal

Opportunity:

Employer: The University of Texas at Austin, as an equal

opportunity:

/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal

opportunity:

for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment,

education:

al programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired

about:

, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the

compensation:

information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to

compensation:

information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.

You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

• Documents need to be presented no later than the third day of employment.

Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information

about:

E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work.

Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student

experience:

, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures.

Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to hrsc@austin.utexas.edu. For questions or concerns regarding equal

opportunity:

only, contact Equal

Opportunity:

Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus