Office Associate II

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

Department of Health and Human Services (DHHS) Opening Date: January 14, 2026 Closing Date: January 28, 2026 Job Class Code: 6542 Grade: 13 (Admin Svcs) Salary: $17.73 - $25.53 per hour* *This is inclusive of a 2.50% recruitment and retention stipend *New State employees begin at Step 1, $17.73 per hour Position Number: 02000-3824 Location: Augusta If you enjoy being an active team member and have an interest and understanding of issues related to early care and

education:

, the ECE Consultation for ME program has a current vacancy in the Augusta office of the Early Care and

Education:

Division of OCFS. Core

Responsibilities:

You will be responsible for providing administrative and program support to the ECE Consultation for ME (Infant and Early Childhood Mental Health Consultation) program within the Office of Child and Family Services, Early Care &

Education:

Division. Program support will be provided, Monday through Friday, 8:00 a.m. to 5:00 p.m. This work involves a variety of administrative and clerical duties requiring independent judgment, strong organizational

skills:

, and the ability to manage multiple priorities within established policies and procedures. You will also: • Provide comprehensive administrative support to program management and statewide staff to ensure efficient operations and compliance with program standards.

• Serve as a primary contact for public and stakeholder inquiries, providing accurate information or directing requests to appropriate staff.
• Maintain and update tracking systems for certifications, meetings, trainings, and key program documents.
• Prepare and edit correspondence, reports, and presentation materials with accuracy, clarity, and professionalism.
• Record and distribute meeting minutes and maintain organized electronic and physical files.
• Enter and manage program data, generate reports, and identify or correct errors as needed.
• Support the development and documentation of standard operating procedures to improve administrative efficiency.
• Create and format charts, tables, and graphics for reports and presentations.
• Order and track office, marketing, and training supplies; maintain inventory records.
• Coordinate logistics for meetings, workshops, and trainings, including scheduling, communications, and materials preparation.
• Perform general administrative tasks such as scheduling, travel arrangements, and calendar management.
• Exercise sound judgment, professionalism, and confidentiality in all program activities.

Minimum

Qualifications:

To qualify for this position, you must have training,

education:

, or

experience:

in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

All positions in this classification assume the

qualifications:

of: Office Assistant I, Office Assistant II, and Office Associate I. The background of well-qualified candidate will demonstrate

experience:

in the following areas: 1. Skilled in the use of standard workplace equipment and applications such as Microsoft Office Suite. 2. Knowledge and application of excellent customer service standards. 3. Prior

experience:

working with customer service which involves direct face-to-face contact with clients. Please submit a cover letter rating your

skills:

as expert, skilled or novice in each of the following programs with a short explanation for that rating • MS Word or comparable word processing applications • Excel or comparable spreadsheet applications • Access or comparable database applications Thinking

about:

applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your

experience:

and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and

opportunity:

for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. Application Information: For additional information

about:

this position please contact Melanie Miller, ECE Consultation Program Manager at Melanie.Miller@Maine.gov To apply, please upload a recent resume (if available) and cover letter addressing each of the competency areas identified in the above section. Please submit all documents or files in PDF or Word format.

To request a paper application, please contact Mandy.Hernandez@Maine.gov

Benefits:

of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total

compensation:

package, including: Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary.

Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information

about:

program

requirements:

Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important

benefits:

for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive

benefits:

package, covering many aspects of wellness. Learn

about:

additional wellness

benefits:

for State employees from the Office of Employee Health and Wellness.

Note:

Benefits:

may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your

skills:

Applicants demonstrate job

requirements:

in differing ways, and we appreciate that many

skills:

and backgrounds can make people successful in this role. As an Equal

Opportunity:

employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good

about:

what you:

do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for.

They will work with you for an alternative method of submitting. Join Maine State Government and Make a Difference in Your Community If you're looking for a fulfilling career that allows you to serve the public and make a difference, consider working with Maine State Government! Our departments boast an array of professions, including attorneys, biologists, correctional officers, equipment operators, engineers, human resources professionals, information technology experts, law enforcement officers, nurses, park rangers, social workers, and transportation workers.

With more than 100 agencies, boards, and offices, Maine State Government is the perfect place to explore various industries and interests. Whether you're interested in finance or forestry, there's an

opportunity:

for you to help make Maine an even better place to live. eases, there’s a place for you here, and your work will have meaning.