Fundraising and Capital Campaign Coordinator

Mission:

Woodwell Climate Research Center (Woodwell Climate) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing, top-ranked, independent non-profit climate research institute whose mission is to advance science-based climate policies through scientific research and outreach. Our world-leading research and impact helps individuals, organizations, corporations, communities, and nations understand the realities of climate change, recognize the impact on our planet, and embrace the urgent action needed to safeguard the future of life on Earth.

Summary:

Join the Woodwell Climate’s growing, dynamic fundraising and development team as a Fundraising and Capital Campaign Coordinator. The Coordinator is responsible for administrative support the the Vice President of Philanthropy and collaborate with all members of the Development team.

The successful candidate must be passionate about the Center’s mission to empower our climate scientists to address and mitigate climate change to thrive in our environment.

Responsibilities include but not limited:

• Provides high level administrative support to the VP of Philanthropy who leads the Development team, prepare agendas, maintain the calendar, and schedule meetings

• Support individual major gift fundraising activities, including data entry in Raiser's Edge (CRM), tracking and recording moves management progress for gift solicitations, stewardship reporting and supporting events

• Create PowerPoint presentations for donor and Board presentations, take notes and meeting minutes as needed, and distribute them to relevant participants

• implementation of the Board Development and Campaign committees

• Assist the VP with scheduling, coordination and implementation of the Board Development and Campaign committees, as well as managing logistics for donor meetings and events

• Orders supplies, taking notes at team meetings, and assists with planning the annual team retreat

• Book travel and accommodations: Book travel for the VP, including air travel, land transport, and accommodation, as well as communicating those arrangements with a high level of detail and follow-through, and developing travel itineraries in collaboration with the President’s Office

• Collaborate and communicate cross-functionally, with donors, colleagues, and team members

• Manage Raiser’s Edge database entries; create new records; enter contact reports, donor correspondence, proposal letters, update status of outcomes; enter other communication and strategy notes for individual donors and run queries to help develop targeted lists for regional strategies, event list development in support of the VP

• Record stewardship reports, meeting schedules, and collaborate with Woodwell Climate’s scientists when assistance is needed for VP’s donor interactions

• Schedule, support, record notes, and track activity for meetings with Woodwell Climate’s Leadership, Principal Investigators (PIs), and other teams for major gift strategy development

• Maintain Development files using both Google Drive and an internal server

• Assist with preparation and implementation for donor events when needed

• Assist with department needs and additional duties as approved by the VP

Must have the following Knowledge, Skills and Abilities:

• Highly organized, have excellent attention to detail and strong communication skills (interpersonal, written and verbal)

• ability to problem-solve, and build and maintain productive working relationships both internally and externally

• Experience within fundraising or project organization (internship experience is applicable)

• Tech savvy, proficient in Google Workspace (Docs, Sheets, Slides, Calendar) MS Office Suite (Word, Excel, PowerPoint, Outlook)

• Comfortable with new technology, virtual meeting platforms and scheduling systems

• Ability to prioritize and manage several projects efficiently

• Database experience (Raiser's Edge and Constant Contact strongly preferred )

• Ability to handle large data sets with accuracy

• Excellent ability to multitask, prioritize projects, and work efficiently and independently in a fast-paced environment

• A desire to understand how administrative projects connect to broader philanthropic goals and strategy

Qualifications:

• 1+ years of relevant experience

• Bachelor’s degree or equivalent experience.

Physical Requirements:

In the office:

• Ability to tolerate sustained periods of walking, standing, sitting

• Ability to lift 25 pounds

• Ability to communicate

• Ability to kneel, bend, and carry items

• Ability to use phone and computers

• Repetitive movements

• Air, train, vehicle travel to attend meetings/event

Work Environment:

The functions of this role are conducted in:

• A variety of environments, both indoor and outdoor

Hours of Work:

• This role is paid on an hourly basis.

• Typically, full-time employees work 40 hours during a Monday through Friday workweek. However this individual will be paid overtime for work hours beyond 40 hours a week, when they are expected to work at events after regular work hours.

Application review will begin ongoing

Desired Start Date: End of December 2025

Fixed-term: If Applicable

Classification and Compensation: This is a full-time, salaried, exempt position, the annual salary range is $50,000 - $55,000 dependent on qualifications/experience. Woodwell offers a generous benefits package and work life balance.

Location: Falmouth, Massachusetts  - onsite, hybrid 3-4 days/week

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position and curriculum vitae as a single PDF to our career’s portal.

Please visit Woodwell's website [https://www.woodwellclimate.org/] to learn more about Woodwell’s work.

Located on a 10-acre campus near the village of Woods Hole, the Woodwell Climate Research Center (Woodwell) is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members and is excited to welcome new employees to this work.

Woodwell Climate is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.